Records Specialist 1 (117510)
Ephrata, WA Ephrata, WA Full-time Full-time $23.
54 - $27.
70 an hour $23.
54 - $27.
70 an hour 5 hours ago 5 hours ago 5 hours ago Position Summary Perform a variety of clerical services to support the administrative operations of the Sheriffs Office as well as operate the remote-controlled doors of the County Jail to provide for the security of the facility and to aid in the movement of inmates and staff within the jail.
Positions assigned to this class are required to perform confidential criminal history searches, to create and maintain confidential and sensitive records and to participate in preserving the security of the Corrections facility in addition to standard record keeping and other administrative support tasks.
Incumbents may be required to testify in court.
When in the control room the incumbent will be equipped with television monitors of key access areas of the jail and remote controls to maintain the security of critical access doors.
The control room windows overlook the principal areas for movement of inmates within the jail.
The room has two-way communication with Correctional Officers who direct the opening and closing of doors.
New incumbents receive 40 hours of formal law enforcement records management training, same-gender search training, and 8 hours of training in the Access criminal records system.
Essential Duties and Responsibilities The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties.
Other essential duties may be assigned consistent with the general scope of the position.
Employee must comply with all County and department policies, procedures, WACs, or other regulatory bodies.
File Management:
This accountability involves a variety of tasks including computer entry of records such as warrants, criminal history information and entries into confidential law enforcement intelligence systems.
The accountability requires retrieval of all such information and its preparation in format for officers and administrators.
Also included are maintaining various records, such as officers criminal case files, arrest warrants, domestic violence, and civil protection orders as well as transferring, where appropriate, various records to microfilm and similar imaging methods of records storage.
Because of the sensitivity of many of these records, accuracy and confidentiality are highly important to proper job performance.
Security and Control:
Incumbents staff the reception area of the Sheriffs office or the INET office, excluding unauthorized people from entering the respective offices.
Administrative Support:
This accountability covers a broad range of tasks such as:
typing reports, sworn statements, civil seizure orders, correspondence and other documents from tape recorded or handwritten notes and criminal record checks.
Issuance of CPLs, processing of firearm transfers and other duties as assigned.
Door Control:
Incumbents observe the movement of inmates and staff within the jail using remote television cameras and the windows of the control booth.
When staff wishes to move to different sectors of the jail, they communicate electronically with the operators to open a specific door.
This is done by switches on a control panel in the booth.
When an inmate or groups of inmates are being moved, the same procedure is followed.
Incumbent operators observe the situation at the respective door to make sure it appears safe to open the door.
General:
Incumbents are usually the first inmate contact when an emergency arises, via the intercom system and are often the first contact for the visiting public and incoming telephone calls.
Additional tasks include assisting Corrections staff with same-gender searches.
Competencies Required:
Documentation & Record Keeping Computer Literacy Emergency Preparedness (fire, earthquake, disaster) Safety (safe work practices, incident reporting, etc.
) Security & Control Procedures Administrative Procedures Confidentiality & Ethics Customer Service Infection Control Superior Communication Skills Interpersonal & Teamwork Skills Knowledge of County Policies & Procedures Education, Experience, and Licensing To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge, and abilities to perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required High School Diploma or GED; At least one year of use of personal computers, standard office software and basic familiarity with networked criminal record systems; office procedures; understanding of security and control principles in correctional facility operations; typing 40 wpm; Candidates must be a United State Citizen; minimum 21 years of age; pass a Civil Service examination and pre-employment examinations including but not limited to a complete background investigation, fingerprinting, criminal record check, polygraph examination and a psychological evaluation.
Pre-employment drug screening is required.
Must not have used marijuana in the previous 12-month period and other non-prescribed drugs in the previous 5-year period.
Valid Drivers License with proof of automobile insurance.
Background Check:
Must have an acceptable background record.
Driving Abstract:
Must have an acceptable driving record.
Preferred Previous county government experience.
Knowledge, Skills and Abilities Knowledge, Skills and Abilities - Teamwork & Leadership:
Provide guidance, assistance, or training to others where appropriate.
Demonstrate the ability to interact with others in a cooperative and effective manner is a must.
Communication:
Summarize and present observations and interpretations to others inside and outside the team.
Uses existing networks to communicate information across discipline.
Discusses issues within teams.
External Communication:
Requires presentation or exchange of information being the first contact for public visitors.
Guidance Required:
Frequently has discretion to decide what procedures to follow when an emergency arises being the first contact for inmates.
Will assist the Sheriffs Office with various projects.
General procedures and standards are available to follow.
Impact of Decisions:
Decisions typically impact other jobs within the employees work group or the daily routine of others.
Will operate doors of County jail which decisions may impact the safety of the public.
Working Conditions and Physical Requirements Working Conditions:
The principal location for incumbents is in a secured office area with a secured reception window.
Work is also performed inside a secured booth with windows overlooking key areas of the jail.
Operations are performed while seated.
Incumbents are able to admit people to the facility through a secured doorway after verifying their authorization to enter.
At times incumbents may have some exposure to accused and convicted felons in nearby booking areas or police officers interrogation rooms.
Physical Requirements:
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and lift up to 50 lbs.
of unequal weight.
Specific vision abilities required by this job include close and distance vision, peripheral, depth perception.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Union Representation This position is represented by Teamsters Local #760 and a member of the Sheriffs Support bargaining unit.
Employee Benefits Grant County offers a competitive benefits package to include:
Health Insurance:
Medical, Dental, Vision Leave:
Vacation, Sick, Paid Holidays Retirement through Department of Retirement Systems (DRS) Life and AD&D Insurance Flexible Spending Account Supplemental Retirement/Deferred Compensation Supplemental Life & AD&D, LTD Insurance Disclaimer The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Application Special Instructions Please provide a resume and cover letter in order to be considered for this position.
This position is open until filled.
After the initial posting period through 04/11/23, the position may be closed without notice, and the remaining application materials may not be considered.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
54 - $27.
70 an hour $23.
54 - $27.
70 an hour 5 hours ago 5 hours ago 5 hours ago Position Summary Perform a variety of clerical services to support the administrative operations of the Sheriffs Office as well as operate the remote-controlled doors of the County Jail to provide for the security of the facility and to aid in the movement of inmates and staff within the jail.
Positions assigned to this class are required to perform confidential criminal history searches, to create and maintain confidential and sensitive records and to participate in preserving the security of the Corrections facility in addition to standard record keeping and other administrative support tasks.
Incumbents may be required to testify in court.
When in the control room the incumbent will be equipped with television monitors of key access areas of the jail and remote controls to maintain the security of critical access doors.
The control room windows overlook the principal areas for movement of inmates within the jail.
The room has two-way communication with Correctional Officers who direct the opening and closing of doors.
New incumbents receive 40 hours of formal law enforcement records management training, same-gender search training, and 8 hours of training in the Access criminal records system.
Essential Duties and Responsibilities The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties.
Other essential duties may be assigned consistent with the general scope of the position.
Employee must comply with all County and department policies, procedures, WACs, or other regulatory bodies.
File Management:
This accountability involves a variety of tasks including computer entry of records such as warrants, criminal history information and entries into confidential law enforcement intelligence systems.
The accountability requires retrieval of all such information and its preparation in format for officers and administrators.
Also included are maintaining various records, such as officers criminal case files, arrest warrants, domestic violence, and civil protection orders as well as transferring, where appropriate, various records to microfilm and similar imaging methods of records storage.
Because of the sensitivity of many of these records, accuracy and confidentiality are highly important to proper job performance.
Security and Control:
Incumbents staff the reception area of the Sheriffs office or the INET office, excluding unauthorized people from entering the respective offices.
Administrative Support:
This accountability covers a broad range of tasks such as:
typing reports, sworn statements, civil seizure orders, correspondence and other documents from tape recorded or handwritten notes and criminal record checks.
Issuance of CPLs, processing of firearm transfers and other duties as assigned.
Door Control:
Incumbents observe the movement of inmates and staff within the jail using remote television cameras and the windows of the control booth.
When staff wishes to move to different sectors of the jail, they communicate electronically with the operators to open a specific door.
This is done by switches on a control panel in the booth.
When an inmate or groups of inmates are being moved, the same procedure is followed.
Incumbent operators observe the situation at the respective door to make sure it appears safe to open the door.
General:
Incumbents are usually the first inmate contact when an emergency arises, via the intercom system and are often the first contact for the visiting public and incoming telephone calls.
Additional tasks include assisting Corrections staff with same-gender searches.
Competencies Required:
Documentation & Record Keeping Computer Literacy Emergency Preparedness (fire, earthquake, disaster) Safety (safe work practices, incident reporting, etc.
) Security & Control Procedures Administrative Procedures Confidentiality & Ethics Customer Service Infection Control Superior Communication Skills Interpersonal & Teamwork Skills Knowledge of County Policies & Procedures Education, Experience, and Licensing To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge, and abilities to perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required High School Diploma or GED; At least one year of use of personal computers, standard office software and basic familiarity with networked criminal record systems; office procedures; understanding of security and control principles in correctional facility operations; typing 40 wpm; Candidates must be a United State Citizen; minimum 21 years of age; pass a Civil Service examination and pre-employment examinations including but not limited to a complete background investigation, fingerprinting, criminal record check, polygraph examination and a psychological evaluation.
Pre-employment drug screening is required.
Must not have used marijuana in the previous 12-month period and other non-prescribed drugs in the previous 5-year period.
Valid Drivers License with proof of automobile insurance.
Background Check:
Must have an acceptable background record.
Driving Abstract:
Must have an acceptable driving record.
Preferred Previous county government experience.
Knowledge, Skills and Abilities Knowledge, Skills and Abilities - Teamwork & Leadership:
Provide guidance, assistance, or training to others where appropriate.
Demonstrate the ability to interact with others in a cooperative and effective manner is a must.
Communication:
Summarize and present observations and interpretations to others inside and outside the team.
Uses existing networks to communicate information across discipline.
Discusses issues within teams.
External Communication:
Requires presentation or exchange of information being the first contact for public visitors.
Guidance Required:
Frequently has discretion to decide what procedures to follow when an emergency arises being the first contact for inmates.
Will assist the Sheriffs Office with various projects.
General procedures and standards are available to follow.
Impact of Decisions:
Decisions typically impact other jobs within the employees work group or the daily routine of others.
Will operate doors of County jail which decisions may impact the safety of the public.
Working Conditions and Physical Requirements Working Conditions:
The principal location for incumbents is in a secured office area with a secured reception window.
Work is also performed inside a secured booth with windows overlooking key areas of the jail.
Operations are performed while seated.
Incumbents are able to admit people to the facility through a secured doorway after verifying their authorization to enter.
At times incumbents may have some exposure to accused and convicted felons in nearby booking areas or police officers interrogation rooms.
Physical Requirements:
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and lift up to 50 lbs.
of unequal weight.
Specific vision abilities required by this job include close and distance vision, peripheral, depth perception.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Union Representation This position is represented by Teamsters Local #760 and a member of the Sheriffs Support bargaining unit.
Employee Benefits Grant County offers a competitive benefits package to include:
Health Insurance:
Medical, Dental, Vision Leave:
Vacation, Sick, Paid Holidays Retirement through Department of Retirement Systems (DRS) Life and AD&D Insurance Flexible Spending Account Supplemental Retirement/Deferred Compensation Supplemental Life & AD&D, LTD Insurance Disclaimer The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Application Special Instructions Please provide a resume and cover letter in order to be considered for this position.
This position is open until filled.
After the initial posting period through 04/11/23, the position may be closed without notice, and the remaining application materials may not be considered.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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